AP Training Pt. 3 Payment Processing

AP Payment Workfile

Use the AP Payment Workfile form to gather and add unpaid invoices to a payment batch.

Payments - Checks 

Access this form from the AP Payment Posting form by selecting File > Print Checks. Use this form to print checks in the current payment-posting batch.

Payments – EFTs

Use the AP EFT Download form to create Electronic Funds Transfer (EFT) transmission files as part of the process of paying vendors. Access this form from the AP Payment Posting form by selecting Tasks > Download EFTs.

AP Prepaid Process

Use the AP Prepaid Process form to add prepaid transactions to a payment batch.

AP Void Payments

Use the AP Void Payments form to void payments that have been fully processed but where the month is still open.

AP Clear Transactions

Use this form to clear a group of transactions when you’re not going to issue a payment. This group includes the original invoice and a reversing (or offsetting) one.

AP Prior Mth Payment Reversal

Use the AP Prior Mth Payment Reversal form to undo a payment from a closed month, or to reverse a payment this month even if the original posting month is still open.

Enable Retainage for Payable Invoices 

When you add retainage to an invoice in AP, you can enter a dollar amount or a percentage for each line. The system will automatically add another line for the retainage and put it on hold.

AP Release Retainage

You can release the retainage for one or more AP invoices using the AP Release Retainage form.

AP Vendor Payment History Drilldown Report

You can use the AP Vendor Payment History Drilldown report to see how each invoice was paid either by check, EFT, credit card, or ePayment and then sort them that way.