[AP] 1099 Audit/Process

Step 1: Edit Transactions

1. Open the Accounts Payable module.
2. In the Programs folder, select AP 1099 Processing Menu.
3. Click Edit Transactions to open the AP 1099 Edit Transactions form.
4. In Year Ending, enter the month and year for the transactions you want to review.
5. In Vendor, enter the vendor number or press F4 to select one from the list.
6. Choose how to filter transactions:
   • Check Select by Paid Mth and enter a date in Paid Month, or
   • Enter a date in Expense Month.
7. Click Refresh.
8. Review the transactions shown in the grid and update the 1099, Type, and Box # fields as needed.

Step 2: Edit Totals

1. Open the Accounts Payable module.
2. In the Programs folder, select AP 1099 Processing Menu.
3. Click Edit Totals to open the AP 1099 Totals form.

Info Tab

• The amounts displayed are what will print on the 1099.
• You can:
  • Edit the amounts
  • Move amounts to a different box
  • Add a new record to create a 1099 for a vendor whose amounts were not tracked in the system

• Use the Other Data field for state/local reporting if required.
• Generate Reports
• Click Options > Reports to access the AP 1099 Report and AP 1099 Totals.
• Set your report parameters (summarized or detailed, vendor/company totals).
• Print and eFile
• 2025 Tax Year: Print 1099s or submit electronically using Aatrix.
• To eFile: Click Tasks > Download, select calendar year, enter Minimum Payment Amount, and provide contact details.
• Aatrix: Follow prompts to print or eFile 1099 forms.
• After completing the process, review your Data Form and proceed with payment options (optional).