[AP] 1099 Audit/Process

Go to the Accounts Payable Module > Programs > AP 1099 Processing

Edit Transactions - Click Tasks | Edit Transactions.

Review a vendor’s transactions to change the 1099 information as necessary.

Enter Year Ending Date: 12/22

Enter Vendor #.

You can add transactions into the form either by Paid Month or Expense Month.  We have checked the box for a Paid month of 9/22.

Click Refresh.

You now see the transaction(s) that was paid in the month and you can edit 1099 box, Type, and Box #.

If editing is necessary, you can edit each month.
 

 Totals 

The totals you see here are the amounts that will be printed on 1099s. 

You can edit the numbers, move the amounts to a different box total, or add a record here to print a 1099 for a vendor with amounts not tracked on the system.

The Other Data field is used to record information for state or local governmental reporting. Contact your state or local revenue department for filing requirements. You may enter your routing and transit number (RTN) here.  Leave this field blank if you are not required to use it.

2^nd TIN Notification Please Refer to F1 help.
 

Reports

 The AP 1099 Report and AP 1099 Totals reports are both accessible within the AP 1099 Processing form by clicking on Options | Reports then selecting your report.

Once you have selected the report you would like to view, input the report input parameters.



The AP 1099 Report will summarize or Detail per Vendor as well as Company Totals and 1099 Counts.

Vendor Totals:

Company Totals and 1099 Count:

 Print and eFile

NOTE: For the tax year 2023 you will need to Print 1099s for your vendors and submit your electronic files using Aatrix. You can create the download file to submit to the IRS for 1099 NEC only.



Or you can Click Launch Aatrix to file using Aatrix.

Aatrix does provide some options for printing and mailing forms for you for a fee but this is totally optional. If you choose to print yourself, there is no fee.

To Access Aatrix click Tasks | Download



Next, select your calendar year ending month; enter Minimum Payment Amount, contact name, and email address, then click the Launch Aatrix button.



Select the 1099 type and continue


Follow the onscreen prompts in Aatrix to Print or Efile 1099 through Aatrix

Setup Wizard:

Follow the onscreen prompts until you reach the W-2/Preparer form

Once you have completed preparation you will be provided with Pricing options for Aatrix

You will then See the Review Data Form

Printed 1099 from Aatrix