[PO] Where do GL Accounts default from in PO Purchase Order Entry?

How the GL Account Default Is Set (by Line Type)

1. Job

• Defaults from the JC Department (based on phase or cost type).

• You can change it only if Allow GL Account Override is enabled in JC Company Parameters.

• If the default is blank, you can enter a value, but the field becomes locked after saving.

2. Inventory

• Defaults from the Inventory Location.

• You can change it only if Allow GL Account Overrides is enabled in IN Company Parameters.

• If the default is blank, you can enter a value, but the field becomes locked after saving.

3. Expense

• Defaults from the AP Vendor Master.

• You can change it as needed.

4. Equipment
5. EM Work Order

• Defaults from the EM Department (based on cost type and cost code, if used).

• You can change it only if Allow GL Account Override is enabled in EM Company Parameters.

• If the default is blank, you can enter a value, but the field becomes locked after saving.

6. SM Work Order

• Defaults to the WIP account from the SM department tied to the service center or division.

• The system determines it in this order:

  1. If the work order uses a division with an alternate department, the system looks for a call-type override WIP account.

  2. If none is found, it uses the department’s standard WIP account.

  3. If no alternate department exists, it uses the service center’s department and follows the same steps above.

Why Is This Field Disabled?

• The field is disabled once activity has been posted to the PO item (for example, a receipt has already been posted).