[PO] Purchase Order Cost Information

Purchase order cost fields are display-only and appear throughout the system to help track what has been ordered, received, invoiced, and still committed.

These fields work together to show the full cost status of a purchase order as it moves through ordering, receiving, and invoicing.

Where You Can See PO Cost Information

PO cost details appear in several areas, including:

• PO Purchase Order Entry

• PO Change Order Entry

• PO Receipts Entry

• PO Initialize Receipts

• AP Transaction Entry

• AP Unapproved Invoice Entry

• PO Drilldown Report

Explanation of Cost Fields

Original (Units, Unit Cost, Total Cost)

• The amounts originally entered when the PO was created.

• These values never change.

Current (Units, Unit Cost, Total Cost)

• Reflect the original amounts unless a change order updates units or unit cost.

Received (Units, Total Cost)

• Shows what has been received through PO receipts.

• May differ from original or current amounts due to partial shipments or changes.

Backordered (Units, Total Cost)

• Shows what has not yet been received.

• Decreases as items are received or change orders are applied.

Total (Units, Total Cost)

• Equals Received + Backordered.

• Represents the actual total cost of the PO.

Invoiced (Units, Total Cost)

• Shows what has been invoiced and paid through Accounts Payable.

Remaining (Units, Total Cost)

• Equals Total − Invoiced.

• Should be zero once fully invoiced.

• Any remaining amount represents committed costs that are still open.

This cost information helps you accurately monitor purchase orders from creation through final invoicing.