[GL] GL Chart of Accounts

Go to: General Ledger > Programs > GL Chart of Accounts.

Create a new account:

• Scroll to the bottom of the grid.

• Assign a unique GL account number. (Typical account number ranges: 1000s–Assets, 2000s–Liabilities, 3000s–Capital, 4000s–Income, etc.)

Assign the GL account name: Up to 30 characters.

Select the account type:

• Options: Asset (A), Capital (C), Expense (E), Header (H), Income (I), Liability (L), Memo (M), Profit/Loss (P).

• Header accounts: Group accounts (not for posting).

• Memo accounts: Record numbers like hours or tons (not for posting).

• Profit/Loss accounts: Used for retained earnings.

Set the normal balance:

• Example: Asset = Debit, Capital = Credit, Expense = Debit, etc.

Assign a summary account (optional): For summarized reporting.

Mark the account as Active: If unchecked, no new entries can be posted.

Choose the interface detail:

• Y = Detailed transactions from subledgers.

• N = Summarized transactions.

Optional settings:

• Subledger Code: Restrict entries to certain types (e.g., J for Job, E for Equipment).

• Cross Ref Memo Acct: For payroll hours.

• Reviewer Group: Defaults each AP line for this GL account.