[JB] How Stored Materials Appear on an Invoice

Stored materials only show in “Previous Amount” after installation.

• Before installation, they are tracked as stored materials.

• Once installed, they move to “Work Completed This Billing.”

Purchasing vs Installing:

• Purchase: Increases stored materials.

• Install: Decreases stored materials, increases “Work in Place.”

Billing Impact:

• When materials are installed, the invoice must show the installed amount as a current bill, even if the net effect is zero.

• GL records the income when purchased, not installed.

AIA Form (G703) Columns:

• Column D: Previous completed work. Do not include previously stored materials.

• Column E: Work completed this period, including materials now installed from prior stored materials.

• Column F: Materials presently stored. Recalculate each period.

  • Includes newly stored materials and previously stored materials not yet installed.

  • Only move value from F → E when materials are installed.