[AR] AR Statement Delivery Setup and Use

Setup:

1. Go to AR > Programs > AR Company Parameters → Email Settings tab.

2. Enter the From Address, Subject, and Body for the statement email.

3. Click Save.

4. (Optional) On the Info tab, enter Report Overrides for a custom Balance Forward or Open Item statement.

Prepare Customers for Statements:

1. Go to AR > Programs > Customer → Add’l Info tab → Recipients.

2. Enter all statement recipients and choose delivery method (Print or Email).

3. Select Open Item or Balance Forward option for the type of statement to send.

Deliver Statements:

1. Go to AR > Programs > AR Statement Delivery.

2. Use optional Filters to select customer(s) or receivable type(s).

   • F4 can help pick valid customers or receivable types.

   • Leaving fields blank will run reports for all.

3. Use optional Print Options to customize:

   • Statement Date, Last Statement Date, Include Transactions Through

   • Days Between Columns, Date for Aging (Due Date or Invoice Date)

   • Age Retainage? checkbox, Remarks for customer notes

4. Click Deliver:

   • Customers set to Print → print and mail

   • Customers set to Email → email is sent automatically

Note: AR Statement Delivery cannot email statements if the AR Aging report shows a negative balance.