[PR] How to process PR AP Update

When payroll is processed and the vendor information is assigned for updating Accounts Payable, this program is ready to be run. In most cases, it is best to run the Update after closing the pay period, in order to capture all potential changes.

TIP: For pay periods that may have multiple Pay Dates (for layoffs, as an example), the AP Update may be run multiple times, after each Pay Date is processed.

The first step is to check the box Automatic Update to Accounts Payable in PR Deduction/Liabilities, under Additional Info tab. You do not want this box checked if the deduction/liability is not to update AP.

Once PR is processed, run the PR AP Update.

1. Fill in your PR Group

2. Pay Period Ending Date

3. Enter Expense Month

4. Enter Invoice Date

5. Post then Close

**Note - if your Pay Period is a split month, run the PR AP Update for both months, to capture all deductions/liabilities**

1. If an AP batch is created, the following message will appear

If an AP batch is created, the following message will appear 

**Note - any corrections made in this period for a prior period will be in the current batch and not update the prior amounts.**

Once the batch is created, go into Accounts Payable under Programs and click on AP Transaction Entry

1. Click use an existing batch

2. Select the batch from the list

3. Click OK

Click File then Process Batch

Next, process the batch

To Process Batch

1. Validate

2. Preview/Print Report (if applicable)

3. Post

After clicking post, the following message should appear