[PR] How to attach missing copy of PR Check Print pay stub in PR Drilldown

If you find that you need to reattach a missing pay stub to an employee or employees you can do this by re running the PR Check Print form. You can clear the existing check number or numbers in PR Check Print so that you can reprint the checks. 

The pay period must be within an GL open month. If the check is in a pay period that has already been closed you will need to reopen the pay period to clear the checks.

If you do not wish to reopen a pay period, you can also run the PR Check Print Stub by Employee report (Id# 1035) to save a .pdf and manually attach the report in PR Employee Pay Seq Control as a workaround. 

CAUTION: Please make sure you have the original payroll register from the week, either printed or saved as a PDF,  prior to making changes. 

NOTE: We highly suggest not to reprocess any checks that have already been paid to an employee as to not affect net pay or tax accumulations.  

In PR Check Print click on the Existing Checks tab and enter your PR Group, Pay Period Ending Date, Paid Date and Paid month. 

Enter in the Beginning and Ending check numbers that you need to attach a stub to and click the Refresh button to populate the grid. 

Select Clear Checks and then the Clear Checks Button. 

You will receive a soft warning message. 

Select Yes 

This will be followed by another message. 

TIP:  If the Ledger update has already been run and posted you will need to do an extra step of running the ledger update after clearing the checks and before reissuing the checks to communicate with the Cash Management module that that check numbers have been cleared.  

To reissue the check numbers and reattach the missing stubs go back to PR Check Print and enter your PR Group, Pay Period Ending Date, Paid Date and Paid month. 

On the Selections tab enter in the check range needed in the Beginning Check # and Ending Check # fields. 

Click Print and when the printer dialog box opens up  click cancel close it. 

Wait for the system to finish making the attachments (blue dots) then close the form. 

TIP: If you get an Error "Check numbers in use within this range starting at check number XXXXXX." This means that you may have voided a check or checks within the range of checks you are trying to print. You can run the CM transaction report to locate those check numbers to verify. Any voided checks will not have the option of regenerating and attaching the stub attachment using the same check number.  

After the process completes you can verify the stub has attached to either the PR Drilldown Report or PR Employee Pay Seq Control. 

Once the attachments have been created reclose the pay period in PR Pay Period Control. Run the ledger update to complete closing the pay period. 

NOTE: This method does not work for EFT payments that have stubs generated using the PR Direct Deposit Print Form.