[PR] How to attach missing copy of PR Check Print pay stub in PR Drilldown

Option 1: Re-run PR Check Print

1. Ensure the pay period is in an open GL month. If closed, reopen the pay period.

2. Backup: Keep the original payroll register (printed or PDF) before making changes.

3. In PR Check Print → Existing Checks tab:

   • Enter PR Group, Pay Period Ending Date, Paid Date, and Paid Month.

   • Enter Beginning and Ending Check Numbers to reattach stubs.

   • Click Refresh, then Clear Checks → Clear Checks Button.

   • Confirm warnings (“Yes”) until “Completed successfully” appears.

4. Ledger Update: If the ledger was already posted, run Ledger Update after clearing checks.

5. Reissue check numbers:

   • Go to PR Check Print → Selections tab.

   • Enter check range and click Print.

   • When the printer dialog appears, click Cancel.

   • Wait for the system to attach the stubs (blue dots) and then close the form.

6. Error Handling:

   • If “Check numbers in use…” appears, verify check numbers with the CM transaction report. Voided checks cannot be regenerated.

7. Verify the attachment in PR Drilldown Report or PR Employee Pay Seq Control.

8. Reclose the pay period in PR Pay Period Control and run Ledger Update.

Option 2: Without Reopening Pay Period

• Run PR Check Print Stub by Employee report (#1035).

• Save as PDF and manually attach in PR Employee Pay Seq Control.

Caution:

• Avoid reprocessing checks that have already been paid to prevent affecting net pay or taxes.

• This method does not work for EFT payments generated via PR Direct Deposit Print Form.