[PR] How to print a dummy or test check in Payroll

Created by Crystal Ann Harvey, Modified on Thu, 28 Aug at 8:56 AM by Crystal Ann Harvey

If you are implementing a new check report form and you would like to test it against your stock you can print a test check from payroll by following the below steps.

CAUTION: DO NOT send updates to interfacing modules by processing and posting a PR Ledger Update while following these steps. 


Go to PR Pay Period Control and create a One Day pay period to test with. 

  1. In the PR Group field, enter the payroll group number. Press F4 to see a list of valid payroll groups.
  2. In the Pay Period Ending Date field, enter the last day in the pay period. 
  3. Enter the first date of the pay period in the Beginning Date field. 
  4. In the 1st Month field, enter the month and year for the pay period in the MM/YY format.
  5. Enter the total number of hours, days, and weeks for the pay period in the Standard Hours, Standard Days, and Standard Hours fields, respectively.
  6. If this is a weekly pay period, enter the maximum regular hours that employees can work for this pay period in the Maximum Regular Hours in Week 1 field.
  7. Set up the pay sequences for this pay period on the Payment Seq tab.
  8. Set up the frequency codes for this pay period on the Active Frequency Codes tab.
  9. Save the pay period record as normal.

The system now displays an "Open" message next to the Pay Period Ending Date field and you can now post time to the open pay period.

 

Go to PR Timecard Entry to enter some time to an employee to test. 

  1. Enter timecard details into PR Timecard Entry.
  2. Process and post the timecard batch.
  3. Go to PR Employee Pay Sequence Control and bring up the One Day pay period, PR group and Employee and process the check by clicking the process button. 


NOTE: If this is an EFT employee you can change the payment method to reflect check and change the check type to computer to override for this one time. 

 

Go to PR Check Print and enter the PR Group, pay period ending date, paid date and paid month.

  1. Check the box to restrict by payment sequence and Employee Sort Name. 
  2. Check the box to restrict by payment sequence #. 
  3. Enter a Beginning and ending check # lower than your normal check stock. 
  4. Click Print 
  5. Select your printer 
  6. Place your stock into the printer. 
  7. Click Print. 
  8. Allow the green dots to complete and close. 

Now that you have printed your test check you are ready to void this payment. 

 

Go to PR Employee Pay Sequence Control.

  1. Select the pay period, PR Group and employee. 
  2. Click the void payment button. 
  3. Select the Clear Check # option.

CAUTION: DO NOT select void check option, if you do the check number will not be available for reuse.  

Go to PR Timecard Entry and create a batch. 

  1. Go to File -> Add timecard
  2. Enter the employee number and payment sequence. 
  3. Click add ti batch. 
  4. Mark the timecard for deletion by selecting Delete from the action column drop down menu and click save. 
  5. Go to File -> Process batch, Validate and post. 

Go to PR Employee Pay Sequence control. 

  1. Process the employee check again. 
  2. There should no longer be any processed totals and earnings should be removed. 
  3. Go to the grid and highlight the empty payment sequence for the employee and click the red x to delete

Go to PR Pay Period Control. 

  1. Delete your Active Frequency codes. 
  2. Delete your Payment Sequences. 
  3. Use the red x to delete the pay period.

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