[PR] How to print a dummy or test check in Payroll

Testing a New Check Report Form with Stock

CAUTION: Do not post updates to interfacing modules (e.g., via PR Ledger Update) while performing these steps.

1. Create a Test Pay Period

1. Go to PR Pay Period Control and create a One Day pay period.

2. Enter:

   • PR Group: Payroll group number (use F4 to select)

   • Pay Period Ending Date: Last day of the pay period

   • Beginning Date: First day of the pay period

   • 1st Month: MM/YY format

   • Standard Hours, Days, Weeks for the period

   • Maximum Regular Hours (if weekly)

3. Set up Payment Sequences and Active Frequency Codes.

4. Save the pay period. The period will now show as Open, and you can post time.

2. Enter Test Timecards

1. Go to PR Timecard Entry.

2. Enter test time for an employee.

3. Process and post the batch.

4. In PR Employee Pay Sequence Control, select the pay period, PR Group, and employee, then click Process.

   • Tip: For EFT employees, temporarily change the Payment Method to Check and Check Type to Computer.

3. Print the Test Check

1. Go to PR Check Print and enter:

   • PR Group, Pay Period Ending Date, Paid Date, Paid Month

2. Restrict by Payment Sequence and Employee Sort Name, if needed.

3. Restrict by Payment Sequence #.

4. Enter a Beginning and Ending Check # lower than normal stock.

5. Place stock in printer, select printer, and click Print.

6. Wait for completion, then close.

4. Void the Test Payment

1. Go to PR Employee Pay Sequence Control, select pay period, PR Group, and employee.

2. Click Void Payment and choose Clear Check #.

   • CAUTION: Do not select “Void Check,” or the check number cannot be reused.

5. Remove Test Timecards

1. In PR Timecard Entry, create a batch and add the employee/timecard.

2. Mark the timecard for Deletion, save, then process and post the batch.

3. In PR Employee Pay Sequence Control, reprocess the employee.

   • Ensure processed totals are cleared and earnings removed.

4. Delete the empty pay sequence from the grid.

6. Clean Up Test Pay Period

1. Go to PR Pay Period Control.

2. Delete Active Frequency Codes and Payment Sequences.

3. Use the red X to delete the test pay period.