[PR] Leave accrual or usage is not updated when running PR Auto Leave Accrual/Usage

If leave accrual or usage isn’t updating, check the following:

1. Usage Earnings Code

   • Make sure the leave code has a usage Earnings Code on the Accrual & Usage tab.

   • If it exists, set the rate to 1.0; otherwise, usage won’t calculate.

2. Separate Usage Process

   • For fixed leave codes, accrual is updated at the top of the form, but usage at the bottom must be run separately.

3. Eligible Date

   • If the employee’s eligible date is in the future, usage and accrual won’t process.

4. Accrual Limits

   • If weekly/monthly accrual limits or balances are reached, accrual may not occur (partial or zero).

   • To fix, run a leave code reset to reset accrual limits. Usage should still process.

5. Multiple Pay Sequences

   • If an employee has more than one pay sequence, run the Auto Leave Accrual/Usage after all sequences are paid.

   • If re-running for a sequence, make sure the “delete existing transactions” box is checked.

Common Causes:

• Leave code missing a usage Earnings Code.

• Fixed accrual type leave code: usage must still be run separately.

• Employee’s eligible date is in the future.

• Accrual limits or available balance reached.

• Multiple pay sequences processed before running the accrual/usage process.