[AP] Creating a Reversing Invoice in AP Transaction Entry

If you have an invoice that needs cleared from a closed month, you can create a reversing invoice in AP Transaction Entry. 

1. Accounts Payable > Programs > AP Transaction Entry

2. Select the batch month based on the month in which you are creating the transaction entry and click OK. 

3. Enter the information to match the original invoice you are reversing—use the same vendor, invoice date and due date.

For the AP Reference do the same invoice number as the original invoice but add a "-" at the end. 

For the Description write Transaction Reversal. 

For the Invoice Total do the total of the original invoice but as a negative.

4. Click the two arrows to go to the next section of the invoice. 

5. Fill out the lines according to the original invoice with the same exact coding - the gross amount should be a negative. 

6. File, Process, Validate & Post.