[AP] Error Creating AP Payment Batch - The Expense Month is Greater Than the Payment Month

Created by Anya Erkstam, Modified on Wed, 30 Jul at 3:58 PM by Anya Erkstam

The error occurs when a user is trying to pay an invoice in a month before it was actually expensed.

To fix this error without changing the invoice date and batch month and instead changing the paid month and date:

1. Pull the transaction into AP Payment Workfile

2. The expense month will show in the Grid.

2. Click "Create Payment Batch"

3. Choose a Batch Month that is in or after the expense month.

4. Click OK and the transaction will pull in correctly.

To fix this error without changing the paid month and date and instead changing the invoice month and date:

1. Go into AP Transaction Entry and create a batch for the expense month of the transaction you are changing.

2. Click File > Add Transactions

3. Fill out the filtering information as necessary in order to pull in the transaction you are changing.

4. Click Add to Batch

5. Click Yes in the pop up

6. Click No in the next pop up

7. Change the Action to Delete

8.Click Save

9. Leave the AP Transaction Entry Batch open and open a new AP Transaction Entry Batch for the month that you are trying to get the invoice into.

10. Copy all of the information from the old month transaction into the new month transaction (you will have to change the Invoice Date and Due Date)

11. Process both batches.