[AP] WA Excise Tax Process

Save the AR Sales Tax Report 

• Go To AR Reports and Open AR Sales Tax Report launcher
• Enter the Beginning Month: Month you are filing (Quarterly filings use first month of quarter filing)
• Enter the Ending Month: Month you are filing (Quarterly filings use last month of quarter filing)

Save AP Tax Report 

• Go To AP Reports and Open AP Tax Report launcher
• Tax Type to include: (U)se
• Beginning Month: Month you are filing (Quarterly filings use first month of quarter filing)
• Ending Month: Month you are filing (Quarterly filings use last month of quarter filing)
• New Page For Each Base Tax Code: Unselect box

Note: Be sure that you determine what tax codes, any NO TAX CODE sales should be and record appropriately.

1. Go to SAW account and start filing return with WA DOR.
   • Washington State Tax= Resale 
   • Oregon State Tax= Retail (Interstate Deduction)
   • Washington Exempt Tax Codes= WholesaleTo open up Retail Deductions click the "Gross Amount" Button 

Select any necessary deductions and add amounts. 

Use the AR Tax Report to enter Sales Tax by Tax Code. 

Use the AP Tax Report to enter Use Tax amounts by Tax Code. 

1. Save submission and payment confirmation 
2. Post AP in Vista 

1. Go To AP Programs and open AP Transaction Entry
2. Batch Month: Current month
3. Vendor: Washington Department of Revenue 
4. AP Reference: YearMthWADOR (Filing July's payment in August so we will use "202207WADOR")
5. Invoice Date & Due Date: 25th of current month (or next business day if 25th is on a weekend/holiday)
6. Description: Month and Year of WA DOR Excise Tax
7. Payment Override Tab - Payment Method: C-Check
8. Payment Override Tab - CM Acct: Checking Acct
9. Payment Override Tab - Prepaid Transaction Box: Check box
10. Payment Override Tab - Check # & Paid Date: YearMthDate of payment effective date "20220825"
11. Payment Override Tab - Paid Month: Auto fills to correct month based on paid date
12. First Line Item - Expense Type: 3-Expense
13. First Line Item - GL Acct: Business & Occupation Taxes 
14. First Line Item - Gross: Change to Business and Occupation Tax amount on DOR submission
15. Second Line Item - Expense Type: 3-Expense
16. Second Line Item - GL Account: Sales Tax Payable 
17. Second Line Item - Gross: Remaining amount on invoice (Total Payment - B&O Tax)
18. Attach Both DOR Submission and Payment Confirmation to Invoice
19. Process AP Transaction
20. Process Prepaid Transaction