[AR] AR Invoice Adjustment for Closed Months

Use AR Invoice Adjustment to change invoices in closed months. Adjustments add or subtract from the original amounts—they don’t replace them.

Steps

1. Open AR Invoice Entry:

   • Go to Accounts Receivable > Programs > AR Invoice Entry.

   • Create a batch in an open month.

   • Enter + or N to create a new sequence.

   • Enter the Customer number.

   • Change Trans Type to A-Adjustment.

2. Select Invoice:

   • After tabbing off Trans Type, a window will list invoices.

   • Select the invoice to adjust.

3. Adjust AR Lines:

   • Enter necessary header info (Transaction Date will be the date of adjustment).

   • Use F4 to select each AR Line to adjust.

   • Refer to AR Invoice Detail report for original amounts.

   • Enter amounts to offset the original invoice (e.g., original $2000 → enter -$2000).

   • Include retainage, discounts, and tax as needed.

4. Verify:

   • After posting, the invoice balance should be 0.00.

   • Check AR Aging Report to confirm it no longer appears.

   • If still visible, verify dates of invoice and adjustment.

This allows you to effectively “delete” or zero out invoices in closed months without reopening them.