[AR] Adjusting AR Invoices from JB Progress Bill or AR Invoice Entry

Purpose:

• Correct invoiced amounts

• Clear AR Aging entries

• Adjust Total, Retainage, Tax Basis, or Tax Amount

Steps

1. Create AR Invoice Adjustment:

   • Go to AR Invoice Entry in an open month.

   • Tab off NEW and enter the Customer Number (or use F4 lookup).

   • Change Transaction Type to A-Adjustment (Invoice# will disappear).

2. Select Invoice to Adjust:

   • Place cursor in Description → Invoice Lookup menu appears.

   • Select the invoice. If not visible, choose All Invoices.

   • Keep AR Customer Drilldown report handy to verify invoice details.

3. Add Reference and Header Info:

   • Add a line in Customer Ref to identify the correction.

   • Make sure Invoice Date, JCCo, Contract, and Reason Code are correct.

   • Save the header.

4. Add AR Line Items:

   • Enter + or N to create a new line.

   • For specific Contract Items, press F4 to select instead of creating new.

   • Enter Amount (positive to add, negative to reduce).

   • Adjust Retainage %, Retainage Amount, Tax Basis, and Tax Amount as needed.

   • To remove Retainage Aged amounts: enter opposite polarity in Amount and 100% Retainage %.

5. Select Line Type:

   • C-Contract: adjust specific Contract Line Items

   • M-Materials: adjust Material costs

   • O-Other: adjust non-contract type invoices

6. Save and Post:

   • Save the AR Invoice Adjustment and Post the Batch.

Repeat lines as needed for multiple adjustments. This ensures invoices, retainage, and AR Aging amounts are correctly updated.