[AP] AP Vendor Drilldown

Created by Anya Erkstam, Modified on Wed, 17 Sep at 2:07 PM by Halie Buckingham

The AP Vendor Drilldown can be used to view all posted and unapproved invoices for specific vendors, within specific dates. You can also see the coding and all information for invoices and whether they have been paid or not.


Settings Rundown:

  1. Vendors: Select specific vendors to filter the report, displaying only transactions from those vendors. 
  2. Months: Select specific months to view all transactions from those periods. 
  3. Open Transactions Only?: Check this box to display only open transactions. Closed transactions will be excluded. 
  4. Sort by (R)eference or Month/(T)rans: Enter "R" to sort transactions by reference number in numerical order. Enter "T" to sort transactions by month and transaction number in numerical order. 
  5. Include Reviewer Information?: Checking this box will display the Reviewer, Date Approved, Amount Approved, and any associated Memos for each transaction. 
  6. Include Unapproved Invoice?: Checking this box will include any unapproved invoices on the report. 
  7. Print Notes?: Checking this box will include any notes added to specific transactions or invoices. 



Pulling the Report:


1. Customize the report settings to your preference. 


2. Click Preview


3. Double Click the company name or number to drilldown further


4. Double click Posted Invoices or Unapproved Invoices to drilldown further.


5. Double click anywhere on the invoice except "Attachment(s)" to drilldown to that specific invoice. 


6. Double click the Line number to view the specific coding for each line.



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