[PR] Printing Live Payroll Checks for Employees with Direct Deposit

This procedure explains how to issue live (paper) payroll or bonus checks to employees who are normally set up for Direct Deposit. The process is managed in PR Pay Period Control and temporarily overrides direct deposit settings for the specified pay period or sequence.

Step 1: Open Pay Period Control

Navigate to: Payroll → Programs → PR Pay Period Control 

Step 2: Set Up the Pay Period

1. In the PR Pay Period Control window:
2. Enter the PR Group.
3. Enter the Pay Period Ending Date.
4. Choose the Beginning Date.
5. Fill in the standard Hours, Days, and Weeks fields.
6. On the Frequency tab, add the appropriate Frequency Codes that apply to this payroll.

Step 3: Configure the Payment Sequence

1. Select the Payment Sequence tab.
2. If you are issuing bonus checks along with regular payroll:
3. Create a second pay sequence (e.g., “Bonus”).
4. Check the boxes for:
5. Bonus — marks this sequence as a bonus run.
6. OverrideDirDep — ensures live checks are printed for all employees, including those normally paid via direct deposit.
7. Employees already set up to receive live checks will not be affected by this setting.

Step 4: Understand System Prompts and Effects

When toggling the OverrideDirDep checkbox, the system may display messages depending on timing and payroll status:

If you check the box after timecards have been posted:

Message: “Change payment method to 'check' on all unpaid earnings in this Pay Period and Sequence? Affected employees must be reprocessed.”

If you uncheck the box:

Message: “Change payment method back to employee’s default on all unpaid earnings in this Pay Period and Sequence? Affected employees must be reprocessed.”

These messages indicate that the Payment Method field in the PR Employee Pay Seq Control form will be updated automatically.

Step 5: Review and Finalize

1. Confirm that the system has set the sequence to not process until affected employees are reprocessed.
2. Reprocess any impacted employee records as instructed by the system message.
3. Proceed to generate and print live checks as part of your normal payroll or bonus process.

Important Notes:

• Checking OverrideDirDep will cause all payments in this pay sequence to be issued as live checks, regardless of employee default payment settings.
• Employees who already receive checks will not be affected.
• If OverrideDirDep is toggled after posting timecards, you must reprocess employees before continuing.
• Always verify the payment method and sequence setup before printing checks.