[AP] How to remove a Prior Month Payment Reversal

Typically you would NOT VOID A PRIOR MONTH PAYMENT REVERSAL, as it is an offsetting entry that reverses the original with a negative payment and invoice.

However, there may be occasions where you need to remove or "undo" a check that was reversed using the AP Prior Month Check Reversal Form. This process can only be used in the month the check was reversed in and the month MUST be open we are assuming the original reversal was completed, but has not been cleared in Cash Management.

NOTE: In Vista version 6.19 the retention/holdback workflow was changed. Any retention/holdback-related transactions generated by running the AP Prior Month Payment Reversal form cannot be deleted.

THIS ONLY APPLIES IF THE REVERSAL WAS RETENTION or HOLDBACK

• If you are removing the reversal due to NOT checking the box for new open transactions  - you will now need to manually create any needed transactions.
• If you are removing the reversal because the check shouldn't have been reversed -  you will need to clear the reversing check (step 1) then create offsetting transaction(s) that mirror the reversing transaction(s) paid by the reversal then issue a zero manual check to remove all of the transactions from open payables.

In this sample, we will remove the 8/22 reversing check and reversing transaction #1


1. Open the AP Void Payment form:

2. Create a new batch in the same month the reversal was posted. In this case 8/22. Fill in the CM account and do an F4 lookup to locate the negative reversing check.

3. Be sure the Batch control Action is set to Clear and not Void.

4. Then click Update.

5. Post the Batch.

6. Click on file, then Add Transaction.

7. Once you have the transaction added to the batch change the Action to D-Delete.

8. Process and post the batch.

All references to the reversing check and transaction have been removed from your system.