[PR] Reasons your PR Employee Accumulations Could be Out of Balance

Common Reasons Payroll Balances May Be Out of Sync

1. Balance Forwards

   • When going live, balance forwards are loaded. Subject and eligible amounts should match unless a deduction or liability has a limit that has been reached.

2. Incorrect or Different Basis Codes

   • Deductions and liabilities use basis codes to determine which earnings to calculate on. Differences in basis codes between a deduction and its liability can cause mismatched subject/eligible amounts.

3. Wrong Rate or Limit

   • Rates and limits must be kept up to date. Incorrect rates or limits on a deduction or liability can cause employee accumulations to be inaccurate.

4. Posted to the Wrong State

   • If a timecard is assigned to the wrong tax, unemployment, or insurance state, accumulations may be wrong. Correct by posting a negative entry to the wrong state and a positive entry to the correct state using the original dates.

5. Payrolls Not Closed or Final Update Flags Not Checked

   • After closing payroll, run the ledger update again. This ensures all sub-ledgers are updated, final flags are set, and balances are correct for GL Month End Close.