[JC] About JC Departments

JC Departments are used to define departments and assign GL accounts for contract revenue and job costs. Each department can be linked to contract items in JC Contracts. Create separate departments if you need multiple sets of Job Cost and Revenue accounts.

All GL accounts must first exist in the GL Chart of Accounts and have J-Job or blank in the Sub Ledger Code.

GL Account Tabs in JC Departments

1. Info – Define revenue accounts for open and closed contracts/jobs.

2. Cost Types – Set open/closed WIP accounts by cost type.

3. Phase Overrides – Override open/closed GL accounts by phase; optional Exclude PR for payroll transactions.

4. Liability Types – Assign separate open/closed burden accounts if needed.

5. Earnings Types – Assign separate open/closed labor accounts for special earnings.

Closed GL accounts are only used if posting to closed jobs is enabled.

Leaving Accounts Blank

• You can leave cost accounts blank if the department posts to multiple accounts.

• Note: Automatic GL posting on contract close will not work if accounts are blank.

Key Fields

• Department – Code for the department (up to 10 characters). Cannot delete if assigned to contracts.

• Description – Name/description (up to 30 characters).

• Open Revenue Acct – GL account for revenue on open contracts.

• Closed Revenue Acct – GL account for revenue on closed contracts (required if posting to closed jobs).

Cost Types Tab

• Cost Type – Name of cost type.

• Open WIP Account – Account for costs on open jobs.

• Closed WIP Account – Account for costs on closed jobs.

Phase Overrides Tab

• Phase – Select a phase.

• Open WIP Account – Account for open jobs in this phase.

• Closed WIP Account – Account for closed jobs in this phase.

• Exclude Payroll – Check if override should not apply to payroll transactions.

Liability Types Tab

• Liability Type – Name of liability type (optional).

• Open Burden Acct – Account for open jobs.

• Closed Burden Acct – Account for closed jobs.

Earnings Types Tab

• Earnings Type – Special earnings type from Payroll.

• Open Labor Acct – Account for open jobs.

• Closed Labor Acct – Account for closed jobs.