JC Cost Adjustments

Created by Crystal Ann Harvey, Modified on Tue, 15 Jul at 9:10 AM by Crystal Ann Harvey

Create adjustments to job costs that cannot otherwise be posted in other modules (such as Payroll or Accounts Payable) and interfaced to Job Cost [Vista//JC - Job Cost -Vista]

Details

Vista, Job Cost module

All supported versions

Typically, you will enter cost adjustments to…

offset incorrect postings interfaced from another module that can no longer be corrected in that module, such as a correction needed for payroll costs posted to the wrong phase code after the payroll week is closed;
post additional costs that cannot be entered in other modules, such as job insurance costs that you choose not to enter through Accounts Payable;
make month-end accruals for reversal in a subsequent month;
make changes to the system-generated cost adjustments created when you run the Cost Allocations program;
enter job cost beginning balances during installation startup.

Steps

Although the source description for the transaction will always be JC CostAdj, the JC Type allows you to identify the actual source here. It also determines what additional fields are made available in which to put corresponding information.

Indicate the source of the original transaction for which you are making the cost adjustment.

JC-Job Cost - Select this type if this adjustment applies to a Job Cost transaction.
CA-Cost Allocations - This type is automatically assigned to cost adjustment entries added to the batch via JC Process Cost Allocations. However, select this type if you need to manually enter an adjustment for a cost allocation transaction.
AP-Accounts Payable - Select this type if this adjustment applies to an Accounts Payable transaction.
EM-Equipment - Select this type if this adjustment applies to an equipment transaction.
MO-Material Order - Select this type if this adjustment applies to a material order transaction.
MS-Material Sales - Select this type if this adjustment applies to a Material Sales transaction.
PR-Payroll - Select this type if this adjustment applies to a Payroll transaction.
IC-Inter Company - Select this type if this adjustment applies to an intercompany job cost transaction.

The Accounts Payable, Equipment, Material, and Payroll tabs allow you to enter additional information related to AP, EM, MO/MS, and PR entries. For example, for AP-related adjustments, the Accounts Payable tab allows you to specify the applicable associated company, vendor, reference number, and if applicable, the purchase order/item or subcontract/item -

CAUTION: it does not go back and change the referenced item however in the above listed source module, it is informational only.

For each cost transaction, there are two dates: a transaction date and a posting date. For cost adjustments. These two dates are stored in the JC Cost Detail (JCCD) table.

The transaction date is entered for each transaction line in the batch, and is the ‘actual’ date a cost was incurred. The posting date is the ‘processing’ date for the batch. This date is entered when you post the batch in JC Batch Process, and is the same for the entire batch. It may be useful for reporting changes for a week.

NOTE: The offset account does not need to be filled in if you have two sequences in the batch that net to zero. If it does not net to zero the offset account will need to be filled in.