[PR] Replacing Payroll Check after 90 Days

If a payroll check is past its valid period (e.g., 90 days), it can be reissued in the current pay period without affecting employee earnings or tax accumulations.

Steps

1. Set Up Payment Sequences

   • Open PR Pay Period Control for the current period

   • Create two new Payment Sequences:

     • One for the reversing check

     • One for the replacement check

   • Save and close

2. Reversing Check (Sequence 2)

   • Go to PR Employee Pay Sequence Control

   • Select the PR Group, current pay period, employee, and Sequence 2

   • On the Deductions tab, enter a miscellaneous deduction (e.g., employee advance repayment)

   • Enter the net amount of the original check as a positive

   • On the Info tab, set Check Type to M-Manual, enter the original check number, and CM Ref Seq# = 1

   • Use the current pay period’s paid date and month

   • Process and Save

3. Replacement Check (Sequence 3)

   • Pull up Sequence 3 in PR Employee Pay Sequence Control

   • On the Deductions tab, enter the same deduction as Sequence 2, but as a negative amount in the Override Amount field

   • Go to the Info tab, click Process, select a Payment Method (check or EFT), and Save

4. Issue the New Payment

   • Print the new check via PR Check Print or create an EFT via PR EFT Payments

Result:

• Original stale check is reversed in Cash Management

• Replacement check is issued in the current period

• Employee earnings and tax accumulations remain unaffected