[AP] How to Pay an AP Invoice

Task 1 – Add invoices to the AP Payment Workfile 

    1. Navigate to Main Menu > Accounts Payable > Programs > AP Payment Workfile 

    2. Enter Vendor #800 3. Click Fill Grid button to select invoices 

Task 2 – Release the hold on an invoice 

1. Release Hold Code on Invoice 3652, by clicking Release Hold Code box in detail line 

2. Click on the Hold code > click Update > the system will tell you the update was complete. Once you close the message box and the AP Payment Control Detail box > you will see the system has now released the hold code for that AP Invoice. 27 

Task 3 – Enter a partial payment on an invoice 

1. Complete the Payment Selection Criteria to search for invoices for Vendor 750 (Division Nine) > Click Fill Grid 

2. Click on Invoice #44752 for Division Nine in the grid. 

3. From the File menu, select Additional Pay Control Functions 

4. Click the Partial Payment tab 

5. Select the radio button next to Entire Transaction 

6. Enter $5,000 in the Amount field 

7. Place the remaining amount on hold by selecting the checkbox next to Put the original on hold > then enter Hold code PM 

8. Click the Supplier field, enter 9005 to create a 2 party check 

9. Click Update > system will tell you update was completed! The invoice is now broken in to two lines. One line is checked to be paid and one line is on hold. 28 

Task 4 – Process payments 

1. Click Create Payment Batch to create batch to print checks 

2. Select the radio button next to Create a new batch 

3. Click OK 

4. Click File > Print Checks 

5. Click Print Checks button > Click OK > view your checks > click Print > close the 2 message boxes (Once you have clicked this the system has assigned check numbers > click Clear/Void tab > click Refresh) 

6. Once your checks have printed successfully > close the AP Check Print box 7. Click File > Process Check batch 8. Click Validate > Preview reports > Post