[PR] Correcting Prevailing Wages

Created by Crystal Ann Harvey, Modified on Fri, 29 Aug at 8:56 AM by Crystal Ann Harvey

What to do when a Job was not set up as subject to prevailing wage and employees have been paid incorrectly.

Steps to make payroll corrections:

In this example: Job 1006 was not assigned to a Craft template

Employee 700 was paid for 1 hour on this job on payroll period ending 01/08/22. The pay rates are incorrect and there were no fringe payments either.

In order to correct this, I need to set up a Pay period with 2 pay sequences

Create a batch in Timecard entry for pay sequence 1 and pull in the reversing timecards from the payroll ending 01/08/22 for this employee

Post this timecard batch

Using the payroll register from the payroll period ending 1/8/22, override the deductions and liabilities to make sure that the net pay matches

Use an employee based Miscellaneous deduction like Employee advance or reimbursement to make this as 0 net paycheck

Process this as an X no pay

CAUTION: Since you are trying to correct for Fringe calculations, you have to be careful to not reprocess the employee on the reversing pay sequence once the template has been added to the job. If you do need to make adjustments for other employees on pay sequence 1, make sure that you process the employees individually. If you process all employees, the fringe will calculate on pay sequence 1 since the template is now on the job and will lead to errors on paid and processed amounts not matching

Assign template to job:

Create timecard batch for ay sequence 2 on pay period ending 01/18/2022

Enter timecards for the employee making sure that you are assigning hours to the correct job, craft and class

Post the timecard and process the employee

Review all calculations to make sure Liabilities and Fringe calculated correctly

Use the same Miscellaneous deduction code to reduce the net pay by the amount that the employee already received

You are now ready to issue a check to the employee for the difference

TIP: One thing to remember is if the Employee worked on multiple jobs in the pay period that you need to correct, you will need to reverse all the hours on Pay sequence 1 and re-enter all the hours on pay sequence 2 when you make these corrections since you want to make sure that the tax calculations are correct