[PR] Timecard Entry Batch Posted to the Wrong Pay Period Ending Date - Method 2

Problem: The pay period ending date cannot be changed once created. Timecards must be moved to a new pay period.

Solution: Use an adjusting pay period and the reversing timecard method.

Steps:

1. Create Two Pay Periods

   • Adjusting period: Set a temporary date close to the original (e.g., 4/16/25).

   • Correct period: Set the actual ending date (e.g., 4/18/25).

2. Move Timecards to Adjusting Period

   • Create a batch for the adjusting period.

   • Go to File → Add Timecard → Initialize reversing timecards from another payroll, selecting the original incorrect period (4/17/25).

   • Timecard hours appear as negative.

   • Validate and post the batch.

3. Move Timecards to Correct Period

   • Create a batch for the correct pay period (4/18/25).

   • Go to File → Add Timecard → Initialize reversing timecards from another payroll, selecting the adjusting period (4/16/25).

   • Negative entries now post as positive, moving all timecards to the correct period.

   • Validate and post the batch.

4. Delete Adjusting Pay Period

   • Create a batch for the adjusting period (4/16/25).

   • Add timecards from the current payroll and mark as Delete.

   • Validate and post.

   • In the pay period form, delete Active Frequency Codes and Payment Sequence.

   • Delete the pay period from the Info tab.

5. Delete Original Incorrect Pay Period

   • Repeat the same deletion process for the original period (4/17/25).

6. Result:

   • All timecards are now in the correct pay period.

   • No manual editing or re-entry of timecards is needed.