[PR] How to Set Up and Process Salary Distribution

Salary Distribution will distribute an employee's salaried amounts to a job or jobs by calculating an hourly wage based on the hours entered and salary amount

In PR Earnings Codes, select the Include in Salary Distribution Calculations box and select A- Amount from the Method drop-down list. [NOTE: You will need to have a set of earnings codes for the salary-distribution employees separate from the set for salaried employees that you don't distribute earnings. This means not only the salary earning code but also any other earnings codes you might need to post them to (e.g., vacation, sick time, etc.). All earnings codes used in salary distribution will be set as illustrated below.

Note: When posting this earnings code in timecard entry, you will post hours. The pay rate and amount default to zero. This is to be expected, as the rate and amounts will default into the timecard line when salary distribution is run. Any rounding differences will update the last timecard.

TIP: When Salary Distribution is used an Hourly Rate will appear on the Payroll Register report.

In PR Employees, on the Add'l Info tab, add the Earning Code for salary distribution   and insert the employees' salary amount per pay period.

Distribute a Salary:

In PR Timecard Entry, enter the hours worked, by the employee, per day, for the current pay period. Can be one or multiple lines. Post the batch.

Note: When you enter the first Timecard line for the employee, the Hours field will default to the standard number of hours for the pay period as specified in PR Pay Period Control. As you adjust the hours and move to the next line, the system will default the remaining hours left in the pay period for each timecard line. You can post as few or as many hours as you need.

Create a PR Salary Distribution batch. Click Process to add employees to the batch. Select File-> Process Batch to process and post the batch. If an employee appears in the grid when the form opens, that employee is in another batch and will not be processed for salary distribution.

Note: If you want to restrict salary distribution by a specific employee, check the Restrict by Employee box and enter the employee number in the Employee field. Press F4 from the Employee field to see a list of valid employees.

If you want to restrict salary distribution to a single payment sequence, check the Restrict posting to a single Payment Seq# box and enter the sequence in the Payment Seq# field.