[PR] How to Set Up and Process Salary Distribution

Salary Distribution allocates a salaried employee’s pay to one or more jobs by calculating an hourly rate based on hours entered and the salary amount.

Setup

1. Earnings Codes:

   • In PR Earnings Codes, check Include in Salary Distribution Calculations.

   • Select A – Amount from the Method drop-down.

   • Tip: Use a separate set of earnings codes for salary-distribution employees (salary plus other earnings like vacation or sick time).

2. Employee Setup:

   • In PR Employees > Add’l Info tab, enter the salary distribution earning code and the employee’s salary amount per pay period.

Distribute Salary

1. In PR Timecard Entry, enter the hours worked per day for the current pay period (can be multiple lines). Post the batch.

   • Note: The first line defaults to the standard hours for the pay period; subsequent lines default to remaining hours.

2. Create a PR Salary Distribution batch:

   • Click Process to add employees to the batch.

   • Go to File > Process Batch to process and post.

   • Employees already in another batch will not appear.

Optional Restrictions

• Restrict by Employee: Check the box and enter the employee number to process only specific employees.

• Restrict by Payment Sequence: Check the box and enter the sequence number to limit posting to a single payment sequence.

Notes:

• When using Salary Distribution, the hourly rate will appear on the Payroll Register report.

• When posting in Timecard Entry, hours are entered, but pay rate and amount default to zero. Salary Distribution calculates the correct amounts during processing.

• Any rounding differences update on the last timecard line.