[CM] Resetting Check Numbers

You can control the starting check number used when printing checks by setting it on each CM Account.

A Beginning Check # field has been added to the CM Accounts form. This field lets you set the starting check number for:

• Accounts Payable (AP) checks
  
• Payroll (PR) checks

The same beginning check number applies to both AP and PR when they use the same CM account.

How to Set the Beginning Check Number

1. Open CM Accounts
   
2. Go to the Info tab
   
3. Enter a value in the Beginning Check # field

Rules for the check number:

• Must be greater than zero
• Numbers only (no letters or special characters)
• No leading zeros
• Up to 10 digits allowed

How the System Uses This Number

When you run AP Check Print or PR Check Print, the system automatically uses this number as the Beginning Check # for that check run.

After the checks are printed, the system updates the CM Account’s Beginning Check # to:

Last check number used + 1

If the Beginning Check # Is Left Blank

If you do not enter a value:

The system uses the highest check number already in the system + 1

This includes manually entered checks, which may cause the next printed check number to be out of sync

Best practice:

Always enter a Beginning Check # to ensure printed checks start with the correct number.

Clearing Checks

If you choose Clear Existing Check #s (Number can be reused) during a check print:

The system removes the printed check numbers

The Beginning Check # in CM Accounts is reset to the value it had before printing

Ending Check Number (New Default Behavior)

The Ending Check # now defaults automatically based on how many checks are being printed.

Example:

Beginning Check #: 200

Number of checks: 10

Ending Check #: 210