[CM] Resetting Check Numbers

Created by Crystal Ann Harvey, Modified on Thu, 21 Aug at 2:05 PM by Crystal Ann Harvey

You can override the beginning check number used when printing checks by CM Account.

A new Beginning Check # field was added to the CM Accounts form to allow resetting the beginning check number default for printed checks. The value entered in this field applies to both Accounts Payable and Payroll checks using the same CM account.

You can enter a beginning valid check number in CM Accounts on the Info tab in the Beginning Check# field. Must be a number greater than zero, with no leading zeros or special characters. Up to 10-digits allowed.

When you run AP Check Print or PR Check Print, the system defaults this number in the Beginning Check # field of the applicable form when this CM account is specified. Once the check run is complete, the system updates this field with the last check number used plus one.

If you do not enter a value in this field, the system uses standard defaulting for check numbers; that is, the highest check number recorded in the system, plus one.

If you clear the checks (that is, you select the Clear Existing Check #s (Number can be reused.) option in the selected print form), the system clears the check numbers and sets the Beginning Check # field in CM Accounts back to the number specified before you printed the checks

Note: If you leave the Beginning Check # field blank for a CM account, the system uses the standard default procedure- The standard default method for check printing includes manually entered check numbers that may be out of the range of computer printed check numbers, which can result in the next default value being out of sync with the actual numbers available for computer printed checks. Entering a value in this field ensures that the system defaults the correct beginning check number when running a check print for this account.

In addition to this change, the Ending Check # field in PR Check Print and AP Check Print now defaults based on the number of checks being printed for the specified CM Account/batch. For example, if the beginning check number is 100 and you are printing 10 checks, the ending check number defaults to 110.