How to enter time in Keystyle
How to enter time in Keystyle:
After successfully logging in to Keystyle for the first time, you should see a screen that welcomes you to the portal. The screen should also show a few ‘Hotlist items’ and a toolbar at the top of the screen. The portal should look something like this:
To enter time, begin by selecting Employee Tools/Crew Timecard on the upper toolbar and you should be brought to this screen:
On this screen, select the appropriate pay period and week from the dropdown menus at the top, if they are not already selected. ‘Grp 100’ in the pay period selection menu refers to hourly employees and ‘Grp 200’ is for those that are salaried. Choose the correct week so that the days you want to enter time for appear over on the right-hand side (You may have to scroll sideways.)
Now, press the inviting green button labeled ‘+Row’ to begin entering time.
Here are two example rows showing time to a job and to an SM Work Order:
Employee Should contain your name and employee number.
Type You have three options:
- Job: The time is billable to a job (includes overhead jobs).
- Mechanic: Not used
- SM Work Order: The time is billable to an SM Work Order.
EarnCode Shows the types of wages, including overtime, salary, and paid time off (PTO). You will probably be using 1-Regular most of the time.
Job Choose the job you worked on. For example, 11111 is Silvertrek overhead, meaning things like companywide meetings, working on rocks, and anything else non-department-specific. The departments also have their own overhead jobs, for example 16011 for Tech Services. Other than these, jobs are used to keep track of which company you worked on, unless it would fall under an SM Work Order.
Phase After choosing the job, choose the job phase. In the above example, I chose Meetings as the phase under Tech Services as the job.
SM Work Order Choose the SM Work Order you worked on. These are used in Tech Services to keep track of billable time to a customer, as well as time working on reports for Silvertrek.
SM Scope Under the SM Work Order, there may be multiple SM Scopes, like job phases. Often these can just be left as the default.
SM Pay Used to keep track of what kind of work was spent on the project, like onsite work or senior developer work. For example, a junior report developer would put their time as ‘D1 Developer- Junior’.
Memo Always fill this out! This field is for a description of what exactly you worked on. Please try to make your submission succinct, descriptive, accurate and professional. Sometimes these will be put on customers’ invoices! Avoid colloquialisms and vague language.
Hours and lines
After filling out the details for the line, you can add your hours. You should have separate lines for every day you have time on every job or SM Work Order. It is a good idea to fill in your time each day so as not to forget the details of what you worked on. (Don’t forget to save your timecard before you leave the page!)
To remove a line, simply click the red button found on the far right of each row labeled ‘Delete’. After you are done editing your timecard, you can press the blue Save button to save your changes. Your total time for each day will appear at the bottom of each column and for each job at the right of each row.
To submit your timecard(s), click on Actions/Submit All. You must do this at the end of each week, before 8:00 AM the next Monday.
Keystyle official help page for this can be found at: https://keystyle.zendesk.com/hc/en-us/articles/215895118-Entering-Crew-Timecard